We are looking for a competent Executive Secretary to support high-ranking officials in our company.

Responsibilities

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Conduct research and prepare presentations or reports as assigned

Requirements

• Proven experience as executive secretary or similar administrative role
• Proficient in MS Office and “back-office”.
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Excellent organizational and time-management skills
• Good communication and negotiation abilities
• Integrity and confidentiality