We are looking for a competent Executive Secretary to support high-ranking officials in our company.
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Conduct research and prepare presentations or reports as assigned
- Proven experience as executive secretary or similar administrative role
- Proficient in MS Office and “back-office”.
- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
- Excellent organizational and time-management skills
- Good communication and negotiation abilities
- Integrity and confidentiality