Duties and Responsibility
The Secretary/ Executive Assistant will provide administrative support and ensure smooth functioning of the Vice Presidents (VPs) day to day activities.
Responsibilities Assumed:
- Manage national and international travel reservations (flights, visas, hotels, etc.) for VPs (sometimes for other senior team members)
- Calendar management; send meeting invites and manage day to day functions on outlook
- Ensuring meetings are effectively organized and minuted
- Conduct internet searches and gather data, analyze and prepare reports
- Compiling lists of names and addresses that are useful, including existing and potential clients
- Assist in ad hoc assignments as assigned by the VP
- Arrange for lunch/dinner meetings/ off sites as and when required
- Fill and submit monthly reimbursements and assist in tax management
- Coordinate and communicate with other departments on a regular basis
- Generate and analyze team reports on the internal ERP system
Skills Required:
- Excellent planning and organizing skills
- Good time management and multi‐tasking skills
- Good verbal and written communication
- Confidentiality
- Reliability
- Command over Microsoft Office tools, like Excel, Word, Power Point,Outlook
Attention to detail Experience Required: Minimum 2 to 5 years in a similar role
Qualification: Graduate/ Post‐Graduate in any discipline