Duties and Responsibility

The Secretary/ Executive Assistant will provide administrative support and ensure smooth functioning of the Vice Presidents (VPs) day to day activities.

Responsibilities Assumed:  

  • Manage national and international travel reservations (flights, visas, hotels, etc.) for VPs (sometimes for other senior team members)
  • Calendar management; send meeting invites and manage day to day functions on outlook
  • Ensuring meetings are effectively organized and minuted
  • Conduct internet searches and gather data, analyze and prepare reports  
  • Compiling lists of names and addresses that are useful, including existing and potential clients
  • Assist in ad hoc assignments as assigned by the VP
  • Arrange for lunch/dinner meetings/ off sites as and when required
  • Fill and submit monthly reimbursements and assist in tax management
  • Coordinate and communicate with other departments on a regular basis
  • Generate and analyze team reports on the internal ERP system  

Skills Required:

  • Excellent planning and organizing skills
  • Good time management and multi‐tasking skills
  • Good verbal and written communication
  • Confidentiality
  • Reliability  
  • Command over Microsoft Office tools, like Excel, Word, Power Point,Outlook

Attention to detail Experience Required: Minimum 2 to 5 years in a similar role

Qualification: Graduate/ Post‐Graduate in any discipline

Need candidates working as a Secretary only, Travel management 

Only a female candidate is required.

Job Location: Mumbai
Experience (Years): 0.6 - 2 Years
Sub Location: Andheri (East)

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